Features and Components
| Package Features and Components | ||||
| Course Management | ||||
| · Create and Manage Courses
· Create and Manage Subjects · Create Course Schedules (Dates and Venues) · Manage Course Fees · Manage Payment Plans (installments, Cash) |
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| Student Management | ||||
| · Create and Maintain student details(personal, contact, qualifications)
· Upload and maintain student photos |
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| Staff and Lecturer Management | ||||
| · Create and maintain staff and lecturer details
· Upload and maintain staff photos · Create and maintain Lecturer loads (subject allocations, additional duties etc) |
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| Online Applications | ||||
| · Receive and process online applications
· Automatically process admissions (approvals, rejections, provisional approvals) based on course admission criteria · Automatically generate admission letters · Online tracking of applications · SMS and Email alerts to applicants · Generate application statistics (Received, Approved, Rejected, applicant profiles)
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| Registration Manager | ||||
| · Enroll admitted students into scheduled courses
· Issue bar-coded student cards · Subject enrollments · Subject cancellations · De-Register students · Transfer student from one course to another · Generate class lists per course, per subject · Generate registration statistics (per year, per course, per region, per gender etc)
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| Assessment Manager | ||||
| · Create and maintain grading schemes
· Create and maintain assessment plans for each subject on offer (Type, weights, dates, scope) · Capture and record marks for all assessments(Tests, projects, assignments, homework, exams etc) · Automatically generate final scores · Automatically flag out students eligible for supplementary exams · Implement marks processing security provisions (configure permissible windows for capturing, editing, approving, locking marks) · Process academic transcripts · Issue end of course certificates
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| Exam Time Tables | ||||
| · Create and maintain Exam Sessions (Main Exam, Supp Exam)
· Create and manage exam time tables (venues, dates,durations, invigilators, etc.) · Generate exam time tables (per date, per venue, per student, etc.) · Allow eligible students to access individualized exam time tables online. · Allow lecturers to access individualized exam invigilation time tables
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| Online Exam Results | ||||
| · Allow eligible students to access and check their exam results online
· Send out Exam Results via SMS · Send out Exam Results via Email |
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| Manage Academic Plans | ||||
| · Create and manage academic calendars (semester/term dates, exam sessions, other events such as sports days etc)
· Allocate teaching duties to lecturers (i.e. who teaches which subject) · Create subject time tables (i.e. which subject is taught in which venue at what day of the week and at which period (start and end time)). · Generate teaching loads per lecturer, per subject, per course, per department etc.
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| Finance Management | ||||
| · Generate invoices for courses enrolled (either per subject or per course) as well as other charges (e.g. library fines for a lost book, a surcharge to get a new student card, additional charges for extra tuition, etc).
· Receive payments and issue receipts · Generate monthly fee statements for each student · Flag out students with arrears and send friendly reminders to their sponsors · Generate fee payment reports per student, per course, per subject etc · Capture and track expenses · Generate regular income and expenditure statements (monthly, annually) · Process refunds.
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| Library Management | ||||
| · Create and maintain a catalogue of learning material (books, journals, CDs, videos etc)
· Loan out library items · Manage fines and levies (lost items, overdue charges) · Black list serial offenders · Generate reports (item lists, loaned items, lost items, fines and levies) |
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| SMS Communication | ||||
| · Send out customized messages to a selected group of users (e.g. First year students, parents, lecturers etc.)
· Send Reminders (e.g. fee arrears, meetings, appointments etc.) to specific recipients |
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| Email Communication | ||||
| · Send out monthly fee statements to students and sponsors
· Send out customized email alerts to students |
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| Document Management | ||||
| · Manage student and staff documents
(upload CVs, Academic Certificates and Testimonials, References etc.) |
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| Human Resource Management | ||||
| · Create and maintain Job profiles
· Staff payroll (salaries, pay slips, staff loans, taxation) · Online Leave management (applications, approvals, etc) |
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| Business Intelligence | ||||
| · Online dashboard (Registration statistics, fee payments, pass rates, Room utilization)
· Exam Data Mart · Lecturer Data Mart
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| User Administration | ||||
| · Create users
· Activate Users · Block Users · Grant / Revoke privileges · Drop users |
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| Unlimited Users | Ö | Ö | Ö | |
| Extensible Data Model | ´ | ´ | Ö | |
| Customized Reports | ´ | ´ | Ö | |
| Custom Logos, Branding | Ö | Ö | Ö | |
| Support and Maintenance | ||||
| · Free Email and Ticketing Support
· Emergency Telephone Support · Free upgrades
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| User Training | ||||
| · Free access to online instruction manuals
· Free access to online training videos · On-Site Training (at customer premises) · Training at Optimal Cloud Solutions Training Centre |
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| Security | ||||
| · Secure https
· State of the Art Data Centers · 99.9% Availability Guarantees · Automated daily backups |
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| Setup and Data Migration | ||||
| · Free setup
· Data Migration Assistance |
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| Service Cancellation | ||||
| · Cancellation notice | None | None | None | None |
| · Cancellation costs | None | None | None | None |
| · Delete Customer Data after cancellation | Yes | Yes | Yes | Yes |
| · Return customer data after cancellation | Yes | Yes | Yes | Yes |
| · Customer data format after cancellation | .csv | .csv | .csv | .csv |
| Subscription Costs | R40 per student per month
(Subject to a minimum of 100 Students) |
R60 per student per month
(Subject to a minimum of 100 Students) |
R80 per student per month
(Subject to a minimum of 100 Students) |
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